The privacy notice for this website it currently being updated to comply with GDPR but we do not plan to make any material changes to the way we deal with information collected on this site. The new privacy notice will replace this one shortly
The website, digitalparticipation.scot (the "Site”) is operated by or on behalf of the Scottish Council for Voluntary Organisations ("SCVO"). We are committed to protecting and respecting your privacy.
For the purpose of the Data Protection Act 1998 (the “Act"), the data controller is the Scottish Council for Voluntary Organisations of Mansfield Traquair Centre, 15 Mansfield Place, Edinburgh, EH3 6BB.
In this Policy, when we refer to "you", we are referring to you, as the person or entity accessing, viewing and/or using the Site. Any reference to "we", "our", "us" is a reference to SCVO.
2. INFORMATION WE MAY COLLECT FROM YOU
We only collect limited data about you on the Site. We may collect and process the following data about you:
- Details of your visits to the Site including, but not limited to, traffic data, location data, weblogs and other ccommunication data, and the resources that you access.
- If you contact us, we may keep a record of that correspondence or call and any information that we collect and which is voluntarily given by you when you contact us, including any personal details for example your email address, name and telephone number.
3. IP ADDRESSES
The information we collect via the Site may include your IP address: this is the individual identification number that is assigned to your computer when it is connected to the Internet.
4. COOKIES AND OTHER TRACKING TECHNOLOGIES
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive.
We use the following cookies:
- Strictly necessary cookies - these are cookies that are required for the operation of the Site. They include, for example, cookies that enable you to log into secure areas of the Site.
- Analytical/performance cookies - these allow us to recognise and count the number of users and to see how users move around the Site when they are using it. This helps us to improve the way the Site works, for example, by ensuring users are finding what they are looking for easily.
- Functionality cookies - these are used to recognise you when you return to the Site. This enables us too personalise our content for you and remember your preferences.
You can find more information about the individual cookies we use and the purposes for which we use them in the table below:
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You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of the Site.
5. WHERE WE STORE YOUR PERSONAL DATA
The information which we collect about you will be stored on a UK based secure server.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the Site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
6. USES MADE OF THE INFORMATION
We use information held about you in the following ways:
- to administer the Site and to help you use the Site;
- to allow us to contact you (but only where you have contacted us first or asked us to contact you); and
- to carry out statistical analysis.
7. DISCLOSURE OF YOUR INFORMATION
We may disclose information about you to law enforcement officials in the investigation of any alleged unlawful activities by you. We may also be required to disclose information to a court or regulatory body when required to do so by law.
We may also share your information with our service provider (to help manage the Site and provide services) and with any person or organisation (and their advisers) who might take over the services provided by the Site to allow them to prepare for taking over (after that, we may also allow that person or organisation to use and share your information on the same basis as us).
We will not share your information with any other third party.
8. YOUR RIGHTS
The Site may, from time to time, contain links to and from other websites. If you follow a link to any of those other websites, please note that those websites may have their own privacy policies and that we do not accept any responsibility or liability for those policies. Please check those policies before you submit any personal data to those websites.
9. ACCESS TO INFORMATION
You have the right to request a copy of personal information that we hold about you. To do this, simply write to Ann Rowe, Head of Communications & Information, SCVO, Mansfield Traquair Centre, 15 Mansfield Place, Edinburgh, EH3 6BB enclosing a cheque payable to the Scottish Council for Voluntary Organisations for the sum of £10 to cover administrative costs. Should we be prevented from disclosing your personal information, reasons will be given for the refusal. We may also request that you provide further information and identification to enable your request to be processed.
If you believe that any information we hold about you is incorrect or incomplete, please write to the above address or e-mail Ann Rowe at email@example.com. We will thereafter correct any information found to be incorrect. You can find detailed information about your rights under UK Data Protection legislation on the UK Information Commissioner’s website: http://www.ico.org.uk.